Scheduling Ad Hoc Meetings

In addition to the regular calls and brainstorms that are on the Balena Admin calendar, it often becomes necessary for a team member to schedule ad hoc calls with other team members about specific projects. Since we have flexible working hours (as detailed in the working hours and availability section), it is often non-trivial to find a meeting time that would suit the whole group.

We have an AppSheet-based web app to help balenistas easily create a list of possible meeting times: the Balena Ad Hoc Scheduler. For detailed instructions on how to use this scheduler, navigate to the About section under the app menu in the top left corner.

This app essentially serves as a front-end for quick filtering of the UK Time Team Availabilities sheet in the Current Team Model, which contains the relevant data: the working hours for the whole team, aligned to UK time by applying their time zones, and with existing calendar events and time off already applied.